Respond to a bid invitation
This page is for suppliers. When a project team wants your price, they send you an enquiry: a request for quotation (RFQ), proposal (RFP) or information (RFI).
The invitation email
You receive an email titled Invitation to quote, followed by the enquiry. It says who invited you, the project, and when bids are due. The link in it signs you in and opens the enquiry. It works once and expires after 14 days.
If you did not have a guest account yet, the invitation created one for you. After you have used the link, sign in with a new link from the Guest access page. See Sign in as a guest. Your enquiries are listed at the top of your guest home, under You are asked to quote on.
Submit a bid
Open the enquiry
Click the link in the email, or click Open enquiry on your guest home. The top of the page shows the enquiry's code, title and project, when bids are due, and a sentence that tells you what to do next.
Acknowledge it, if asked
Some enquiries ask you to confirm that you received them before you can read them. Click I have received this enquiry. This commits you to nothing; it tells the buyer the enquiry reached you.
Accept the non-disclosure agreement, if asked
If the enquiry is issued under a non-disclosure agreement, its wording is shown. Click Accept and open the enquiry to read the rest of it.
Read the enquiry
Under What is being asked for you find the description, the Instructions to bidders, and details such as the buyer contact, the currency and the shipping terms. Files the buyer issued with it, such as drawings or specifications, are listed under Issued with this enquiry. The lines you are asked to price are listed under Your prices.
Enter your prices
Under Your prices, type a Unit price for each line. Constecca works out the Line total and Your total. If you price a line in another currency, pick it from the list beside that price.
Add your terms
Fill in Valid for (days), Exclusions and Clarifications as needed.
Submit
Click Submit your bid. The buyer is told that your bid has arrived.
Lines you do not price
To leave a line out, tick Not pricing this line and say why in the box beside it, for example that it is supplied by others. The buyer sees the line and your reason.
A price of 0.00 is recorded as not priced. If you include something at no charge, say so in the line's note instead.
If a line has no price and no reason, the Submit your bid button is hidden, and a message lists the line numbers to fix.
Attach files to your bid
After you submit your prices, you can attach supporting files, such as a data sheet or a formal quotation, under Files with your bid. Choose one or more files and click Attach. Each file can be up to 50 MB. The portal accepts PDFs, images, CAD and model files, spreadsheets, Word documents, presentations and text files.
Change your bid
While the enquiry is open, you can change your prices or terms and click Submit a new revision. Your earlier submission stays on the record. Nothing is overwritten.
If the buyer revises the enquiry after you have bid, the page tells you that your bid was priced against an earlier revision. Read the current enquiry, then submit a new revision.
Ask the buyer a question
At the bottom of the enquiry, under Questions to the buyer, type your question and click Send. Other bidders never see your questions, and you never see theirs. The buyer's replies are different: every bidder invited to the enquiry can read them.
An RFI usually has no schedule to price. Put your answer in this question box instead.
Decline an enquiry
Click We are not quoting this and give a reason, then click Decline. The buyer sees your reason. While the enquiry is still open, you can change your mind with I want to quote after all.
You cannot decline an enquiry after you have submitted a bid on it. Ask the buyer to withdraw your bid instead.
When the enquiry closes
The enquiry stays open until the end of its due date, in the time zone shown beside the date. After that, the page shows This enquiry is closed. You can still read the enquiry, your bid and the questions, but you cannot change anything.
If no due date is set, the enquiry stays open until the buyer sets one. The buyer can also move the due date, which reopens the enquiry for every bidder.
Emails you may receive
The buyer can send you a reminder, an addendum when the enquiry is revised, a new closing date, and the outcome when the work is awarded. Each email links to the enquiry.
What you can and cannot see
You see the enquiry and your own bid. You never see the team's own estimate or the bids of other suppliers.
Ask for a new sign-in link from the Guest access page. That link works for 30 minutes. Your enquiry is then on your guest home under You are asked to quote on.
Yes, while the enquiry is open. Change your prices or terms and click Submit a new revision. Once the enquiry has closed, ask the buyer.
The project's estimate is private to the team. Your bid is compared to the scope, not to their estimate.